Are you an employer in the private or voluntary sectors with 250 or more employees? You must now distribute your gender pay gap data every year.

The gender pay gap is the average contrast between the wages of men and women in your workforce.

What are the deadlines?

The deadline for reporting by public sector employers, private sector employers, and voluntary organisations in 2021 was put back until midnight on 4 October 2021 because of the pandemic.

Enforcement for the reporting year 2019/20 was suspended in March 2020 at the start of the pandemic.

For 2022 it reverts to the normal timescales, as below:

  • Public sector employers -30 March 2022, with a snapshot date of 31 March 2021.
  • Private sector employers and voluntary organisations – 4 April 2022, with a snapshot date of 5 April 2021.

How does it work?

Calculations are based on payroll data taken from a specific date each year, known as the ‘snapshot date’.

This establishes who counts as an employee for gender pay gap reporting, your employees’ hourly pay and the date which you must report and publish your information.

By law, you must publish your gender pay gap data every year within 12 months of the applicable snapshot date.

Where should the data be published?

Businesses must publish the data on their own website and the Government gender pay gap reporting website.

What must employers disclose?

According to The Government Equalities Office, businesses must report:

  • Percentage of men and women in each hourly pay quarter
  • Mean gender pay gap
  • Median gender pay gap
  • Mean bonus gender pay gap
  • Median bonus gender pay gap
  • Percentage of males and females receiving a bonus payment.

Mean is the average hourly rate of pay, calculated by adding the hourly pay rate for employees then dividing by the number of employees.

Median is calculated by listing all male and female employees’ wages from highest to lowest and comparing the number that sits in the middle for each gender.

Employers can also publish an action plan that explains how they intend to deal with their gender pay gap.

Need help? Let’s chat.