A Human Resources Information System (HRIS) is a crucial investment for businesses to consider. Not only will it save your business’ time, but it’ll also increase productivity.

Whether this is something you have considered before or haven’t taken much thought into yet, we are here to advise you on everything you need to know about introducing an HRIS to your company.

What is an HRIS?

An HRIS compiles and analyses employee data for complete Human Resources Management (HRM). This data is used in daily HR tasks, from employee recruitment to payroll processing.

This will allow your business to manage and control the costs and time spent on administration tasks, helping increase productivity and time management, while also relieving the stress and strain of being an employer.

How does an HRIS operate?

An HRIS system runs on employee information generated by the HR department. These systems are often cloud-based. As the software is managed outside of the organisation, this creates easy access for employees, while remaining secure.

The HRIS then arranges this data into in-depth HR reports. As well as this, other data like company benefits, will become automated through an HRIS. This makes managing these tasks a lot simpler and more efficient for your HR department.

What are the benefits of an HRIS?

Efficiency: without an HRIS in place, HR can be a lengthy and time-consuming process. Employees may have to spend excessive amounts of time filing paperwork, doing long admin tasks, or looking for information in paper folders. The HRIS ensures that all information can be stored in one place.

Keeping records: an HRIS makes it easy to find data and ensure recordkeeping is up to date. It enables you to track any changes in data, search for specific data directly, and access the most updated employee information for use.

Compliance purposes: all the data that is stored in an HRIS is extremely useful for compliance reasons. In cases of employee misconduct, or professional negligence, for example, managers can use the stored data to assist them. Not only this but it also stores employee citizenship, accounting data, and payroll information for any audits.

Employee services: HRIS is not just useful for the HR department, but all employees. HRIS systems allow employees to take control of their own HR tasks, such as requesting time off work or viewing their benefits. Because of this, company’s need to choose a user-friendly system.

There is a huge variety of benefits and tasks that can be made easier and less time-consuming with an HRIS in place.

What can I handle on an HRIS?

  • Payroll
  • Employee benefits
  • Performance management
  • Time and attendance
  • Self-service
  • Reporting and analytics
  • Training programmes
  • Applicant tracking systems

At HR Caddy, we can guide you through the process of looking at your current workforce needs now and in the future. 

For more information on implementing an HRIS, please speak to our expert team today.